COMMITTEE MINUTES 2014-15

[LukeKelly]

Minutes
Week 4 Wednesday 19/02/14

AGENDA
Gavin Sheehan Getting a new ULKC banner, new Sprinter drivers, club clothing, Alps plans.
Emer Farrell What we are going to do about the new Ulster bank rules.
Gavin Sheehan Committee aims
Gavin Sheehan Summer camps
Emer Farrell Level 2 instructorship progress?
Caoimhe Farrell RSR courses
Sean Murphy 2015 Uganda plan? or exploration
Gavin Sheehan Varsities photo competition.
Sean Murphy Long distance strategies for varsities.
Eoin Keyes Alps Alps Alps Alps
Gavin Sheehan Increasing likes on Facebook Like page.
Luke Kelly Tuffy Talk
Sean Murphy Pool sessions development plan for people. beginner and more advanced
Luke Kelly dates for sprinter over summer
Kim Carroll-Siekerman river clean up


Attendees: Luke Kelly Emer Farrell Eoin Keyes Sean Murphy Eoin Farrell Simon Mc Cormack Brian O Mahoney Eoin Howard Jack Phelan Gavin Sheehan Caoimhe Farrell Brianne O Rourke


Tuffy special Olympics
• No access to bh during special Olympics 13th 14th june
• They will be storing gear in bh
• Some of our gear being used ask Paul Lee
• Anybody to help if they are around by keeping bh clean

Gavin Sheehan Getting a new ULKC banner, new Sprinter drivers, club clothing
• Load of new banners to bring on club trips. Flag instead?
• Bed quilt also? Charlotte
• Sprinter drivers- Luke Kelly Emer Farrell sprinter
• Mark and keyes on jeep and gav
• Club clothes To posted on club page

Ulster bank rules
• Not allowed put narratives on lodged money
• Paul lee is getting onto it

Gavin Sheehan committee aims
• Everybody write up what their aims are
• To be done by next Wednesday

Emer Farrell level 2 instructorships
• 9 definites if no more from our club will get outside club people
• 15-16 April caoimhe

Caoimhe Farrell RSR courses
• Refreshers? For instructors 8th March

Sean Murphy 2015 Uganda plan? or exploration
• Just planting seed to try a new big expedition trip

Sean Murphy Long distance strategies for varsities.
• Spread out good paddlers around classes eoin keyes

Gavin Sheehan Increasing likes on Facebook Like page
• Invite everybody to like like page on fb

Sean Murphy Pool sessions development plan for people. beginner and more advanced
• More structured pool sessions for advanced and beginners
• Hand rolls double pumps etc
• Eg. Andrew doing hand rolls Farrell doing double pumps
• Also beginner classes going on somewhere else in the pool
• Brianne caoimhe howard

Luke Kelly dates for sprinter over summer
• Tri Ireland hell of the west june 28th
• Alps 21-11th
• Jack will dig up polo dates

Kim Carroll-Siekerman river clean up
• Cleaning river
• Brianne

Eoin Keyes Alps Alps Alps Alps
• Organise an information night week 5
• Sean murphy gavin Sheehan emer Farrell Luke Kelly
• Everybody find rivers and send to keyes
• Get charlotte to organise and book room Thursday week 5

Summer camps
• Put up post to see if people are interested luke kelly

[LukeKelly]

WEEK 6:
AGENDA
• Re branding logo
• Alps first week advanced level
• Committee to do list on Google docs
• Use of the new varsities boat
• Progress on stickers and club clothing.
• Planning of Cork trip
• Hustings get started early.
• Varieties photo comp
• L2 instructor course names
• Best days for meetings
• boathouse keys list
• River clean up
• C&S tickets, prices and preference
• Dan talk

DATE
03/03/2014

ATTENDEES
Emer Farrell, caoimhe Farrell, Eoin Farrell, Luke Kelly, Jack Phelan, Brianne O Rourke, Gavin Sheehan, Eoin howard, eoin Farrell, simon mc Cormack,

MINUITES

Sean Murphy logo
• New wolves logo
• Mix ulkc and wolves
• Competition Luke Kelly write post

Sean murphy alps advanced week
• Make a list of all at the standard and then interview them
• 15 man limit
• Level 4 trainer for week 2
• List to be done by the end of this week!
• Caoimhe will post on fb
• Captain and safety officer make final call

Dan Talk
• Mid easter expedition
• When will ulkc be around
• Monday 14th first day of mid term
• Sponsorship cards
• So ulkc are doing a sponsored paddle on Monday the 14th April
• Luke Kelly posts on club page and college kayak clubs

Sean google doc to do list
• Make a to do list on google docs to be stickied on forum
• Luke will do yayyyyyyyyyy

New varsities boat
• Rather than give away boat invite clubs down to do group paddles

Progress on stickers and club clothes
• Get on to Andrew about how he got his stickers for galway fest JACK
• Hoodies and poncho towels emer look up towels and brianne hoodies
• Basket ball jerseys
• Luke Kelly boxers

Cork trip
• Sean making event page
• Sign up
• 2 day trip
• Possibility of other kayak clubs

Hustings
• Tuesday week 7
• Eoin farrell best club help with presentation
• Best trip Gavin Sheehan

Varsities photo competition
• Luke Kelly put up post on like page and share on club page
• Send to [email protected]

Brianne on keys list
• Ye

River clean up
• Get a date
• Set event page
• Let council know to pick up rubbish
• And get gloves and bin bags
• On Saturday the 26th April Brianne

[LukeKelly]

WEEK 8:

Agenda items:
• Jack Phelan Gear use
• Gavin Sheehan Update on club clothing and new logo
• Sean Murphy Progress on first week alps people.
• Simon McCormack Anti-Gravity Wavesport Mobius purchase
• Sean Murphy Money left in the budget and spending it.
• Sean Murphy Plans on who will do the budget this year.
• Gavin Sheehan River clean up advertisement
• Jack Phelan Cork trip
• Niall Crosbie Trophy
• Mark Scanlon selling surf boat so we can get a more competitive design. Would need to decide how much we're willing to spend. How much the boat we have is worth.
• Caoillinn Doran Canoe ball
• Andrew Regan forum
• Ethan O Brian Lack of Polo
Attendees:
• Brian o Mahony
• Eoin Keyes
• Jack Phelan
• Emer Farrell
• Caoillinn Doran
• Gavin Sheehan
• Eoin Farrell
• Simon Mc Cormack
• Eoin Howard
• Sean Murphy
• Brianne O Rourke
• Caoimhe Farrell
• Cathal Ferris
• Luke Kelly

Date: 18/03/2014

Minutes:
Jack Phelan Gear Use
• Enforcing gear sign out policy again
• Fix indicator cable on trailer Jack Phelan

Gavin Sheehan Clothing and Logo
• Wait a week and if Sean Mc T doesn’t have new logo order new clothes with original logo


Sean Murphy Alps Week 1 Finalisation
• Not much progress yet on who can go
• Finalise 1st group
• Contact Alberta
• Finalise standards i.e. both side roll
• Pool plan and outback sessions for hitting criteria

Week 2+3 Prep:
• Splat wall roll sessions
• Roll both sides pool
• Outback killmurry beach roll sessions
• Castleconnell trips

Alps planning
Sean will:
• Ring Alberta
• Look at flights
• Make page finalise numbers as soon as possible

Sean Murphy Money left in the budget and spending it
• Emer will Look into it

Sean Murphy who will organise budget this year:
• Emer will have everything done up to the alps and Kev will finish after alps

Advertising river clean up
• Eoin will look at poster
• Send to papers make it big Caoillinn Doran
• Brianne will get onto council and stuff

Cork Trip
• Reimburse people who wanted to go home Sunday as trip was meant to end then
• No other changes

Niall Crosbie trophy case in pool
• Not a bad idea

Mark selling carbon surf boat
• Ask Mark to sell carbon surfboat for 400 and get 200 extra to get a good one

Caoillinn Doran ULKC Ball:
• Ball at pavilion not only for ULKC ask some other clubs
• Have a pre ball paddle (Castleconnell Boater Cross)
• Next semester
• Weekend of week 0


Andrew Regan Forum:
• Get Cathal to make sure that everybody can get on forum and then
• Alps will then be organised on forum


Ethan O Brien – Lack Of Polo
• Break taken after varsities
• Party then the Thursday after

[LukeKelly]

NEW LAYOUT !!

PLEASE SEND IN SOME FEEDBACK IF U LIKE IT OR NOT!! xo

[LukeKelly]

Get that inta YA!

Also Anybody want to bring up anything (problems etc) before we break up for summer?

LET ME KNOW!!

[GavinSheehan]

We can organise a quick one in Red Raisins or something if we need to

[Ethan]

Thanks for those minutes Luke, Gav I would like to meet to discuss the boat purchase plan.

The problem is that there was no indication that we were planning on buying boats or that it would be an agenda item for the meeting. This means that anyone in the club who wanted to be involved in helping make a decision, make suggestions etc. could only do so after the committee had made up its mind - without any opportunity for input from the club.
If we are trying to achieve a more open committee then I feel this is something that should be changed. It has been great that people have been asked if they had any items they want to contribute this is a step in the right direction. However, for items like the boat purchase that werent an external suggestion, how can people decide they want to attend the meeting for a particular item if the agenda is not available for them to see (obviously with sensitive information censored)

If it is possible to discuss this item before we make the purchase I would love to meet up but if its already too late then please keep this in mind in future, ye are a great committee.

p.s. The same could be said about how boats are allocated, while it may be at the discretion of the committee or quippy, in the past the method was voted on by the people going. again, not something that is obligatory but its more inclusive of the club to give people that chance so perhaps is worth considering.

[GavinSheehan]

Thanks for those minutes Luke, Gav I would like to meet to discuss the boat purchase plan.

The problem is that there was no indication that we were planning on buying boats or that it would be an agenda item for the meeting. This means that anyone in the club who wanted to be involved in helping make a decision, make suggestions etc. could only do so after the committee had made up its mind - without any opportunity for input from the club.
If we are trying to achieve a more open committee then I feel this is something that should be changed. It has been great that people have been asked if they had any items they want to contribute this is a step in the right direction. However, for items like the boat purchase that werent an external suggestion, how can people decide they want to attend the meeting for a particular item if the agenda is not available for them to see (obviously with sensitive information censored)

If it is possible to discuss this item before we make the purchase I would love to meet up but if its already too late then please keep this in mind in future, ye are a great committee.

p.s. The same could be said about how boats are allocated, while it may be at the discretion of the committee or quippy, in the past the method was voted on by the people going. again, not something that is obligatory but its more inclusive of the club to give people that chance so perhaps is worth considering.

We had an item called "Spending Money" on the agenda. It was put on the agenda thread on the committee page so I apologise that nobody else saw it and knew about it. Maybe I can get Luke to post up future agendas on the main forum a few hours before the meeting just so everyone knows what's going to be discussed( with the sensitive issues omitted of course).

With boat and gear purchases etc, its difficult to gauge who to include in the decision making. We have a lot of people on the committee who have experience with different gear and boats so they have a good idea of what would be best for the club. In the case of the Lettmann, it was discussed and we decided a Mamba 8.6 would be a better club boat. Most of the time, the decisions don't need more people because the discussion just goes around in endless circles and no decisions are made. It's not that we don't value club members opinions; we really do, but a group of 20 of us could have sat in that meeting all night and still not made a decision on what boats to buy. This was our last meeting of the semester and before the budget too so the money had to be spent. The order has already gone in to I-Canoe so I don't think we can make any changes to it.

In the case of the boat allocations, we decided to let everyone choose preferences just like last year so that people have at least some input into what they would like to paddle.

[Ethan]

I completely understand, thanks for the quick and thorough response. I just wanted to give ye some feedback from an outsiders perspective to help ye with your goal of being open committee and accessible to all members. Roll on alps 2k14!!